Data Entry beyond Technological Based Industries: Versatility and Value for a Variety of Career Fields

Data Entry beyond Technological Based Industries: Versatility and Value for a Variety of Career Fields

Published On January 31, 2017 -   by

It’s natural to assume that the majority of industries who practice some sort of data entry in the course of daily work are those that fall into a category of technology, or some other related field. After all, data entry relies heavily on automated, computer based methods to collect, organize, and further process information. Yet the utility of data entry is not specific to any singular job field, rather it enhances a workforces’ ability to harness information management in every imaginable career field.

Museum Curation, Retail, and Restaurant Management are just a few samples of trades outside of the technological industry that depend on data entry to oversee all areas of their business. With data driving the way businesses handle inventory, customer intelligence, personnel scheduling, social media, and more, the internal structure of company management is becoming more and more reliant upon data entry. Not only are companies outside the parameter of technology based professions focusing on making use of data entry, but they are implementing employee training procedures in data entry as well.

Considering the glaring differences between occupations like Retail Planning and Restaurant Management, for example, it might be difficult to make connections to how data entry is applicable to such dissimilar vocations. That, however, is where data entry displays its complete versatility and value for every industry.

Data Entry Practices in Restaurant Management

Competition in the restaurant business is brutal, and the fluctuating popularity and surges in food trends can lead to further uncertainty for those in the restaurant management industry. While most restaurant patrons never consider much past the food they plan on ordering, for those on the inside, restaurant management is extremely complex and requires planning, scheduling, food preparation, promotion consideration, and customer interactions. It would be impossible to maintain the pace of a successful restaurant without the assistance of data entry, which is being hailed by the National Restaurant Association as a way to “leverage today’s technology to turn POS and marketing data into actionable knowledge.”

Restaurants are using data entry practices to maximize the dining experience for their customers, increase profits, reduce internal costs, and keep the business running smoothly on all sides. Data entry is not limited to those generalized areas though, and is further utilized in the following manner:

  • Product mixing
  • Budgeting for food and beverage expenses
  • Social media tracking and surveys
  • Bar management
  • Staff schedules
  • Vendor planning, payment, and orders
  • Table Turnovers
  • Managing recipes and inventory

These are just a small fraction of the ways in which restaurant management is harnessing the advantages of data entry to strengthen efficiency throughout their business. And given that restaurants thrive by the loyalty of their customer base, using data entry to boost satisfaction in that regard can be an immeasurable help as well.

Data Entry Practices in Retail Planning

There’s a popular quote among the retail trade: “retail is in the details.” This is especially true of retail planning, which is a pivotal component of all retail businesses. There are even companies devoted solely to this occupation, providing retail planning for retailers in need of outside support in order to keep their retail business running smoothly. With the excess of details that must be handled daily, retailers can quickly fall prey to inventory discrepancies, stock surplus, pricing errors, and so forth without the organization that data entry supplies.

In retail planning, there are several varieties of planning structures that businesses in the industry follow, yet all warrant some form of data entry software to avoid two common retail planning pitfalls: too much planning, and too little planning. To achieve an optimum planning balance and operate on a more organized level, retailers rely on data entry for the following:

  • Tracking inventory, including stock in warehouses and stock on the floor, shipments, etc.
  • Tracking product purchases based on location
  • Organizing and tracking customer promotions, preferences, payment information, etc.
  • Pricing merchandise
  • Ordering merchandise from vendors and suppliers
  • Planning for sales and promotion of sales across specific media sources
  • Budgeting for advertising
  • Employee payment and scheduling

Many retail businesses follow a criteria for planning certain details that demand a degree of automation that only data entry can offer, easing the stress and overabundance of unregulated planning that can cause so many issues for those in the retail planning field.

Data Entry Practices in Museum Management

The variety of museums today incorporates genres like Natural History, Science, Modern Art, and Aerospace, and is further augmented by rotating and visiting exhibitions. Data entry is the backbone of museum curatorship and management, which includes exhibit coordination and documentation, collection cataloging and management, record tracking, museum passes and purchases, and member regulation. Considering that some exhibitions, typically on loan from private owners or larger museums, include pieces that are worth millions of dollars, it behooves museums to carefully control information about every object in their custody.

Digital curating and management is imperative to running a museum minus any hitches, and data entry is central to the organization of the creative landscape of publicly and privately funded museums. Some of the ways in which museums utilize data entry:

  • Donor and lender information
  • Tracking deaccessions (removal of a piece from a collection or exhibit)
  • Tracking acquisitions
  • Maintaining records of object condition upon arrival (such as blemishes or water stains on a painting when received)
  • Security information
  • Cataloguing (artist name, date of creation, identification numbers, dimensions, components and materials, and current location)
  • Preservation through digital archiving

Also, given the historical and cultural significance of collections featured in museums worldwide, data entry is absolutely vital to preserving our shared knowledge and understanding of art, science, and history.

Widespread Data Entry Usage

No longer deemed a technological only treatment for information organization and management, data entry is as integral to the success of retail planning and art preservation as it is restaurant management. With the multifaceted areas of information organization data entry provides for so many differing business types, it’s no wonder that this once tech-heavy skill set is now a full-fledged necessity amongst all industries. Data entry continues to crop up in the most unexpected of places, and will prove to be a valuable asset for a variety of professions in the future.

– DataEntryOutsourced

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