Why You Should Partner with DEO for all Your Data Entry Projects

Data entry is the backbone for good data management and helps ensure that information is appropriately handled from its point of entry into a business's systems. Forbes reveals that mistakes in data, which drastically affect the big picture of a business, often lead back to data entry errors. Best data entry practices support all other business functions, and accuracy is an integral component of reliable data.

Customer information, invoice and payment maintenance, retail sales figures, patient medical data, and accounting, are reliant upon accurate, well-organized data entry processes. Manual data entry is prone to misinterpretation, expensive, and time-consuming, according to Harvard Business Review. This leads to messy, cluttered, redundant, obsolete data that can't be used to generate deeper insights or maintain accurate records.

As a prominent global outsourcing partner, Data Entry Outsourced (DEO) has set industry standards for superior methodologies that elevate data entry projects. With customized processes and an extensive array of data entry tools, software, and specialists, DEO has been established as the solution to businesses numerous data entry needs.

Data Entry Processes Explained

There's a process for effective data entry, and it should involve both automated and manual components. Harvard Business Review also states that decision makers need dependable data entry that's frequently updated, which prevents cluttered data from accumulating in databases and online systems.

All industries can benefit from data entry, whether it's online or offline data entry projects. You can use data entry to:

  • Store customer information such as emails, phone numbers, and demographics.
  • To keep track of transactions and financial information.
  • For businesses using paper documents, information can be transitioned to digital systems.
  • For transcription services.
  • To document inventory.

A typical data entry process includes:

  • Data Collection: Data is gathered from various sources using electronic transcription, automated optical scanners, and other forms of electronic data capture.
  • Data Cleansing: Data errors and inconsistencies are removed, replaced, merged, modified, and enhanced to standardize the data.
  • Data Validation: Data is verified to ensure it's accurate, usable, and high quality.
  • Data Compilation: Data is sorted according to specific parameters for the more in-depth organization.
  • Database Creation: Data is formatted for uploading into a database to facilitate easy identification and retrieval of information, or uploaded into an online system.

The offline data entry process differs from general data entry in that it's performed without the use of the internet. Some characteristics of offline data entry include:

  • Offline data entry processes can include information from medical records, sales and financial information, catalogs, insurance information, and customer details.
  • Information can be textual, alphanumeric, numeric, images, or video data.

Online and offline data entry is customized and optimized according to unique business needs, and requires data entry specialists, such as data entry operators and clerks, with experience in diverse industry disciplines.

Further Optimizing the Data Entry Process

DEO doesn't depend on basic forms of data entry to achieve objectives for our clients. As an indispensable element of core business practices, our data entry processes are consistently refined to improve speed, accuracy, quality, and completeness.

To continuously evolve our data entry processes, we have adopted supplemental procedures to guarantee accuracy and timeliness:

  • Profiling: Accurately identifying data defects ensures that any incorrect information will be restricted from further data entry workflows. In the instance of occasional invalid data, during the entry process, data profiling ensures it can be corrected through consistency, usability, uniqueness, and completeness of information.
  • Reducing Defects: Revalidating previously entered data via a specialized data entry operator is an extra step that helps prevent defects in the entry process.
  • Standardization: This step is a foundation for automation, and improves data organization and consistency while increasing speed through a verified adherence to quality and compliance.
  • Automation: Non-compliant, erroneous, and incomplete data is often the result of flaws in the manual data entry process. Automated technologies help to eliminate risks while reducing errors and expenses. 
  • Monitoring: Continuously overseeing data entry processes and outcomes helps to establish best practices for data entry optimization. It also pinpoints where any need for improvements in methodology can be implemented to ensure high quality and efficient data entry results.

Your Trusted International Data Entry Outsourcing Partner

Data entry that's enhanced with intelligent automation and digital capabilities, and performed by highly trained technicians, enables the business to increase their productivity and encourage growth.

Data Entry Outsourced is the outsourcing partner of choice for organizations all over the world and delivers data entry services that help businesses successfully manage their data. Top-tier solutions at competitive prices ensure that our clients receive superior services that accommodate their budget. Contact us to get started

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